Have you had an email for quite some time now, but its name is no longer suitable for you? See how you can create a new one without losing your old data.
The email that all your friends know about you and that you probably have from your college days probably doesn't match your current professional life. You certainly cannot share your old email of the type email@example.com with your future customers.
You can get a new email address for free, as both Gmail and other providers give it to you generously. But the company you work for will also give you an email address under its domain. But you don't want to lose your data at your old address.
That is, you don't want to lose your contacts, access to online accounts and your important messages from your old email.
And if the reasons you'll need to change your email address aren't business, there are a bunch of other, and quite serious, ones at that. Like to switch to a more secure provider, or to stop receiving tons of spam emails, or because the space provided by the old provider is small and full, etc.
Whatever the problem, you've found that the solution is a new email address. Of course you can manage two accounts at the same time, but wouldn't that be a big hassle? Let's see the solution to transfer all your old data to your new account.
Create a new email address
The simplest part of the process is to create a new email account with the provider of your choice. There are a ton of companies out there that offer free email accounts with plenty of storage.
In addition to the professional domain of your company, there are also Gmail, Yahoo, Microsoft, Proton, Yandex, etc. Most of them now also have a web platform, and it is possible to access them through your browser.
Change as many services as have your old email
Once you've created a new account with the name you want (eg firstname.lastname@example.org), you'll need to transfer all your service-related accounts such as banks, purchased games and programs, tax, airlines companies, social media etc.
This will not be so simple, since you will have to remember all these years to which services you have given your electronic identity. It's definitely too many, since many ask for an email account to sign up.
You can do a search on your old email and see what services are reporting you with it, but there's also the possibility that you don't keep a history and have deleted your old emails. The other solution is to see your browsers saved passwords by searching for your email address as a name.
You can also use all the services that can delete you from the internet, such as JustDelete.me etc to see where you have shared your old email.
The next step is to automatically forward any emails that will still come to your old email.
The goal here is not to get spammed but to get any messages from senders you accidentally missed in the previous step. You should set up forwarding on your old account, instructing it to send all messages to the new account.
How you do this will depend on your old email provider. In general, this setting is more or less the same for all providers, but if you have doubts, it is better to consult their instructions.
Put an auto-reply on the old email
This is an optional step that you can only use if you are not sure that you have all your services set up.
An automated message of the style “My new address is email@example.com. please update your list” will help not to lose your contacts.
Autoresponder is a feature that almost all providers have. Check their instructions for the exact steps.
Usually your providers will allow you to export a list of your contacts to some file format. This will help you transfer all the contacts from the old email to the new one.
The way varies from provider to provider. So you'll have to figure out how to export your contacts depending on where you host your old email. For example, if you had a Gmail account, log in to the account, click on the menu grid in the upper right corner and select Contacts.
From there you can export to a Google CSV, Outlook CSV or vCard for iOS file either your contacts or, if you have no contacts defined, everyone who contacts you frequently from the “Frequent contact” option. If you click on “Export” you will see all the above features.
Generally prefer exporting as a CSV file as it is the most common and you have a good chance that your new provider will be able to accept it.
Send a message to your Contacts
Our suggestion is to inform your contacts about the change you intend to make. You can send them a message from your old email that you have changed your email address and now they can find you at the new one.
Then, maybe a week after sending the 1st email, it would be a good idea to send them another one from your new address, confirming the change.
Convey the important messages
There will be important messages in your old email account, which will also have attached files such as photos, documents and more.
If any of these are important to transfer to your new email then this is the time to do a good clean out of your old account.
We know that decluttering is a time-consuming and painstaking task, but unfortunately you will have to sort through it, no matter how big your file is. Besides, it would be good if you don't need to delete them one by one, as you don't want to leave your personal information behind.
Once you have made the selection and know which messages should be transferred, you should proceed with the transfer. The simplest but inconvenient way is to forward them to your new address, but this way you lose the direct visual reading of the original sender of each message.
On the other hand, several providers give you the right to export flagged emails to a file. As this varies for each provider, you should check your email's instructions on this matter.
Email clients such as Microsoft Outlook can also be used to export messages.
If you change address but stay with the same provider, such as switching from Gmail to another Gmail, then depending on the provider things may be a little easier.
In Gmail, for example, you can go to Settings > Accounts > Import messages and contacts, and from there you can import information from Yahoo!, Hotmail, AOL, Gmail, or other web-based email services or POP3 accounts.
Especially in Gmail you can sign in to your old Google account, go to Account Settings -> Data & Privacy -> Download or delete your data. Alternatively, you can do click this link to go directly to that page.
Delete the rest of your emails
Your last step is to delete the emails from your old account. Why;
Because no one will guarantee you that the account will be completely deleted, and it would be good not to leave your personal data behind.
First delete the messages you are no longer interested in and then delete your account as well. Some ISPs, if you ask them to delete the account, will simply archive the account for a few months in case you change your mind.
While other email providers may delete the account completely but keep your inbox.
Enjoy your new email account
Your old email account is in the trash and a new account is up and running.
Important old emails have been saved, your contacts have been transferred and, if applicable, you've notified them of the change.
Enjoy your new email account!